Learning and Development Officer

Is this job for you? 

You will work in the Human Resources (HR) section in the Resources Management Services (RMS) unit. Read more about what the unit does.

Reporting to the Group Leader Learning and Development, you will be part of a team of approximately 5 people supporting the Centre’s work related to learning and development as well as performance management.

In this position, you will have a wide variety of tasks that will give you the opportunity to:

• Coordinate processes in the area of performance management (performance appraisal and promotion) providing support and guidance to colleagues, staff members and managers;
• Coordinate activities pertaining to the area of learning and development, from skills/ learning needs analysis, training design, training deployment and training evaluation. Providing support and guidance to colleagues, staff members and managers in relation with this area;
• Contribute to the development and review of new and existing policies, procedures, guidelines and work instructions in the areas performance management and/or in the area of learning and development;
• Interpret and implement the Staff regulations and implementing rules, in the areas of performance management (annual performance review and promotion exercise) and/or in the area of learning and development;
• Manage and monitor contracts, budgets and expenditure related to HR activities; 
• Contribute to other activities of ECDC as required, within your field of competence.

What are we looking for?

Formal requirements

For your application to be considered eligible you must fulfil all the following requirements by the application deadline:

• A level of post-secondary education of at least 3 years attested by a diploma [1] and at least 6 years of professional experience [2] after that diploma; or a level of secondary education attested by a diploma giving access to post-secondary education and at least 9 years of professional experience after that diploma;
• Thorough knowledge of one of the official EU languages and a satisfactory knowledge of another official EU language to the extent necessary for the performance of your duties [3];
• Nationality of one of the EU Member States or of Norway, Iceland or Liechtenstein and to be entitled to your full rights as a citizen;
• To have fulfilled any obligations imposed by the applicable laws on military service;
• Meet the character requirements for the duties involved[4]; and
• Be physically fit to perform the duties linked to the post.

You will need to provide appropriate documents to show that you meet all of the above criteria.

Selection criteria

For your application to be evaluated further, you will also need:

• Relevant post-secondary education in Human Resources Management, Learning & Development, Organisational Development, Educational Sciences, or a related discipline relevant to the work of HR;
• At least 4 years, (following the award of the diploma), of recent, hands on  professional experience acquired in positions relevant to the job description;
• Very good experience in managing processes in the area of performance management (such as appraisal and promotion) and/or in organising learning events across the full cycle - from needs analysis and design to delivery and evaluation - using a wide range of formats and learning styles, e.g. instructor-led classroom, or virtual sessions, workshops, webinars, facilitated discussions, peer learning, coaching or mentoring, blended programmes, simulations, and self-paced e-learning, etc.;
• Very good ability to analyse, interpret and implement HR rules and regulations in the area of performance management, such as appraisal and promotion, and/or learning and development;
• Proven experience of working with budgets;
• Experience leading specific projects in the areas of performance management and/or learning and development;
• Very good command of Microsoft Office (Word, Excel, Power Point, Outlook) and proven experience of working with HR tools/analytics/learning management systems and AI-enabled solutions;
• Excellent command of English, both written and spoken.

Additionally, we will assess the following competencies:

• Ability to take initiative and work autonomously, while demonstrating a strong commitment to learning, collaboration, mutual support and collective success within the team;
• Ability to build effective and constructive working relationships with internal and external stakeholders;
• Attention to detail and ability to deliver results;
• Ability to think forward, embracing change and innovation;
• Very high level of tact, discretion and confidentiality;
• High capacity to work under pressure, with multiple tasks and within tight deadlines.

Depending on the number of applications received, the selection committee may apply stricter requirements within the aforementioned selection criteria.

Why ECDC?

You will play an active role in making a tangible difference in public health. 

At ECDC you will join a team of more than 400 colleagues with diverse backgrounds and professions who work together for the common goal of helping countries prevent and respond to outbreaks and public health threats. Every position at ECDC plays an important part, and we cooperate closely for our collective goals. 

ECDC is an equal opportunities employer and encourages applications from all suitably qualified candidates without any distinction on grounds of age, gender, sexual orientation, disability, ethnic or social origin, religion, or belief. 

As an ECDC staff member, you will have the chance to own or support initiatives impacting the health and well-being of people in Europe. 

What can we offer you?

We offer a competitive salary and a range of benefits, including health insurance, learning opportunities and flexible work arrangements such as flexible working hours and teleworking in the Stockholm area for part of the week. Additionally, you can work up to 10 days a year from outside the Stockholm area.

Depending on your experience, the monthly basic salary usually starts at € 5,437.91 and may be supplemented by various allowances including, as applicable, expatriation and/or generous family allowances. Salary is exempt from national tax and instead an Agency tax is deducted. We also provide financial support when relocating to Stockholm.

Our benefits package is designed to support a healthy work-life balance and we are committed to creating a supportive and inclusive work environment that values the well-being of our employees. 

Learn more about the benefits of joining ECDC. 

How does our selection process work?

Our selection process takes, on average, three months from the application deadline. All selection processes include a remote written test and a video conference interview; some selection processes may include additional steps.

After a candidate has been selected for the position, additional shortlisted candidates can be placed on a reserve list. The reserve list may be used when ECDC needs to fill similar positions at the same level in the future. The reserve list is valid until 31 December 2027 and may be extended.

See an overview of the different steps in the selection process and see the ECDC-candidate-guide.pdf (europa.eu) for a detailed explanation of the selection and recruitment process. 

When starting a new contract under the EU staff regulations, all new staff must successfully complete a probationary period of nine months.

How do you apply?

To apply for this vacancy, please create/ log in to your ECDC e-recruitment user account.

See detailed instructions on how to apply.

Please submit your application well ahead of the deadline in case of technical issues and/or heavy traffic on the website. After submitting your application, you will receive an automatic email message confirming receipt of your application. Ensure that the email address you provide for your applicant account is correct and that you check your email regularly.

If you require any technical support please send an email to recruitmentecdc [dot] europa [dot] eu (recruitment[at]ecdc[dot]europa[dot]eu).

ECDC does not accept applications submitted after the deadline or applications submitted by email, mail or any other means.

We are committed to creating an inclusive environment. If you require any adjustments during the selection and recruitment process, please let us know.

Only candidates selected for interviews will be notified. You can see the progress of the selection process from within your e-recruitment account. 

While this vacancy notice can be translated into all official EU languages from its English original, the language of day-to-day operations in the Agency is generally English. ECDC therefore prefers to receive the application in English.

Disclaimer: Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence

We welcome your application!

Notes:

1. Only diplomas and certificates that have been awarded in EU member states or that are the subject of equivalence certificates issued by authorities in the said Member States shall be taken into consideration

2. Compulsory military service is always taken into consideration

3.  Candidates with a non-official EU language or English as their mother tongue must provide proof of their level of a second language with a certificate (B1 or more). In addition, in order to be eligible for a promotion through an annual promotion exercise the staff members have to have a working knowledge of a third EU language, as described in the applicable Staff Regulations and Implementing Rules. 

4. Prior to the appointment, the successful candidate will be asked to provide a certificate from the police file to the effect of non-existing criminal record.