Project and Monitoring Officer

Is this job for you?   

You will work in the Planning and Performance section in the Resource Management Services Unit. To find out more about what the unit does, visit our organisational structure.

Reporting to the Head of Section, you will be part of a team of approximately eight people supporting the Centre’s work related to Planning and Performance. The section is in charge of the preparation of the Annual Work programme and the Consolidated Annual Activity report of the Centre and the internal control of the agency. The Planning and Performance team also sets the standards in the field of quality, project management and evaluations, supports their implementation and regularly assesses progress in order to identify opportunities for continuous improvements.

In this position, you will have a wide variety of tasks that will give you the opportunity to:

• Coordinate project portfolios at organisational and unit level, including preparing materials (data collection and analysis, presentations, etc);
• Carry out the Project Assurance function by ensuring that ECDC projects follow the established Project Management Methodology; 
• Compile, analyse and provide quality assurance of corporate data, including key performance indicators (KPIs) as well as interpret basic financial data (budget, FTEs, resource use) to support monitoring and reporting;
• Act as liaison with Units to gather information and follow up on monitoring input; 
• Prepare clear and concise monitoring reports using standard templates and dashboards;
• Participate in transformational or organisational change projects;
• Develop public procurement procedures for outsourcing, monitoring or project management assignments that could vary from support in setting standards to support in auditing their implementation;
• Contribute to other activities of ECDC as required, within your field of competence including administrative support in Public Health Emergencies.

What are we looking for?

Formal requirements

1. For your application to be considered eligible you must fulfil all the following requirements by the application deadline:

• A level of education which corresponds to completed university studies of at least three years attested by a diploma;
• Thorough knowledge of one of the official EU languages and a satisfactory knowledge of another official EU language to the extent necessary for the performance of his/her duties;
• Nationality of one of the EU Member States or of Norway, Iceland or Liechtenstein and to be entitled to your full rights as a citizen;
• To have fulfilled any obligations imposed by the applicable laws on military service;
• Meet the character requirements for the duties involved; and
• Be physically fit to perform the duties linked to the post.

You will need to provide appropriate documents to show that you meet all of the above criteria.

Selection criteria

For your application to be evaluated further, you will also need:

• At least 3 years, (following the award of the diploma), of professional experience acquired in positions relevant to the job description;
• Proven experience in project management, portfolio management and coordination, using one of the main project management methodologies (Project Management Institute’s PMBoK; PRINCE 2; European Commission’s PM2 or similar);
• Proven experience in project and organisational monitoring, analysis, and reporting to different audiences, including senior management; 
• Experience in the implementation of organisational changes or transformational programmes, applying recognised change management methodologies;
• Experience in the use of artificial intelligence tools for summarising and extracting information, as well as for analysing and interpreting data to support evidence-based decision-making;
• Excellent command of English, both written and spoken.

Additionally, we will assess the following competencies:

• Excellent communication and negotiation skills, ability to engage confidently with diverse audiences, convey complex information clearly, influence and motivate others toward common objectives;
• Collaborative and proactive mindset, ability to build relationships, comfortable working across teams and contributing positively to shared goals;
• Strong analytical abilities, including interpreting data, working with KPIs, and producing concise, insightful reports;
• Excellent organisational skills including the ability to plan, prioritise and effectively meet deadlines.

Depending on the number of applications received, the selection committee may apply stricter requirements within the aforementioned selection criteria.

Why ECDC?

You will play an active role in making a tangible difference in public health. 

At ECDC you will join a team of more than 400 colleagues with diverse backgrounds and professions who work together for the common goal of helping countries prevent and respond to outbreaks and public health threats. Every position at ECDC plays an important part, and we cooperate closely for our collective goals. 

ECDC is an equal opportunities employer and encourages applications from all suitably qualified candidates without any distinction on grounds of age, gender, sexual orientation, disability, ethnic or social origin, religion, or belief. 

As an ECDC staff member, you will have the chance to own or support initiatives impacting the health and well-being of people in Europe. You will have access to the latest European-level surveillance data and dedicated expertise in your field, collaborate with various experts and organisations across Europe and beyond, and you will be part of public health-relevant infectious disease networks. 

You will be joining ECDC at interesting times. In October 2022, the European Parliament endorsed an extended mandate that will allow ECDC to adopt a stronger role in supporting EU Member States in the prevention and control of infectious disease threats and improve European preparedness and response. This includes real-time surveillance systems, mobilising an EU Health Task Force to assist local responses in Member States and building a network of EU reference laboratories. 

What can we offer you?

We offer a competitive salary and a range of benefits, including health insurance, learning opportunities and flexible work arrangements such as flexible working hours and teleworking in the Stockholm area for part of the week. Additionally, you can work up to 10 days a year from outside the Stockholm area.

Depending on your experience, the monthly basic salary usually starts at € 5,034 and may be supplemented by various allowances including, as applicable, expatriation and/or generous family allowances. Salary is exempt from national tax and instead an Agency tax is deducted. We also provide financial support when relocating to Stockholm.

Our benefits package is designed to support a healthy work-life balance and we are committed to creating a supportive and inclusive work environment that values the well-being of our employees. 

Learn more about the benefits of joining ECDC.

How does our selection process work?

Our selection process takes, on average, three months from the application deadline. All selection processes include a remote written test and a video conference interview; some selection processes may include additional steps.

After a candidate has been selected for the position, additional shortlisted candidates can be placed on a reserve list. The reserve list may be used when ECDC needs to fill similar positions at the same level in the future. The reserve list is valid until 31 December 2027 and may be extended. 

See the overview of the different steps in the selection process and the ECDC candidate guide for a detailed explanation of the selection and recruitment process. 

When starting a new contract under the EU staff regulations, all new staff must successfully complete a probationary period of nine months.

How do you apply?

To apply for this vacancy, please create/ log in to your ECDC e-recruitment user account.

See detailed instructions on how to apply.

Please submit your application well ahead of the deadline in case of technical issues and/or heavy traffic on the website. After submitting your application, you will receive an automatic email message confirming receipt of your application. Ensure that the email address you provide for your applicant account is correct and that you check your email regularly.

ECDC does not accept applications submitted after the deadline or applications submitted by email, mail or any other means.

Only candidates selected for interviews will be notified. You can see the progress of the selection process from within your e-recruitment account. 

Translations of this vacancy notice in all EU languages can be obtained by using the automatic translation function on this website.

Note: 

While this vacancy notice can be translated into all official EU languages from its English original, the language of day-to-day operations in the Agency is generally English. ECDC therefore prefers to receive the application in English.

Disclaimer: Please note that in the event of any differences in meaning or interpretation between the original English version of this content and a translation, the original English version takes precedence

We welcome your application!