Contract notice

 Invitation to tender

 Tender Specifications

Tender Specifications

 Model contract

 Contract award notice

Please note that the document "Tender Specifications" has been replaced as there was a minor error in annex VII, with mention of 2 hours instead of 3 hours for lot 2, according to part 2.2.3 (see question 8).

Question 1:
Are you looking for local (based in Sweden) resources to deliver this?

Answer:
The tender is open to the natural or legal person wishing to bid for the assignment and established in the EU, the EEA or any other country covered by the WTO Government Procurement Agreement.

Question 2:
Do you have any further details available regarding criteria for selection?

Answer:
Please view Section 3.2 (Selection Criteria) of the Tender Specifications document.

Question 3:
If we send off our tender by registered mail or courier service, is it necessary to send off the tender before 16:00 as indicated as a general information on your procurement website, or could we theoretically do this until 24:00?

Answer:
The time limit of 16:00 is only if delivered by hand.

Question 4:
Concerning the evidence required for the technical and professional capacity for lot 1, it says under point B: “A comprehensive presentation of qualifications…This may include but not be limited to:….”. Does the word “may” indicate that e.g. references from previous clients are not obligatory and will not necessarily count for the evaluation (since it may take some time to ask for references)?

Answer:
Tenders submitted for Lot 1 are requested to include evidence of competence of key personnel allocated to the project: “a comprehensive presentation of qualifications, professional experience and expertise of key personnel allocated to the project.”  The term “this may include but not be limited to” means that tenderers can submit the evidence in the form they consider most appropriate and they are not restricted by what documents they submit,  however the standard that ECDC finds appropriate is to submit CV’s and references in the formats suggested in Section 3.2.3, Evidence Required for Lot 1.

Question 5:
With reference to the specification for packaging and sending our tender submissions, if we intend to submit a tender response for all three Lots, do we need to provide a double envelope system for each individual Lot – i.e. Envelope A, B and C for Lot 1 / Envelope A, B and C for Lot 2 etc – or do we send one package with Envelope A, B and C containing all documents for all three Lots?

Answer:
Tenderers can send one package with Envelope A, B and C containing all documents for all three Lots. 

Question 6:
Lot 1- Training and Workshops- Please advise as to the length of each training and workshops in number of days.
Would you like us to offer a module of a training program that covers all topics or to expand on each topic differently?

Answer:
Lot 1 is dedicated to the development of leadership and managerial skills through training and workshop interventions. These may cover, but not be limited to, the topics listed in section 2.2 of the tender specifications document.  ECDC requests that tenderers propose training courses from their directory of existing training courses in the first instance, however ECDC may request customisation of these training courses to meet the requirements of the organisation.  The length of the course depends on the topic, however the provider should use their existing course lengths as a guideline.  ECDC will identify the date/s of delivery. It is assumed that the delivery of one training day will require normally the presence of one trainer.

Question 7:
Questions regarding the Technical Proposal:
In page 11 – under 2.2.2 –Description of the work/tasks it is mentioned that “Tenderers are encouraged to make innovative proposals that take into account the different ways in which people learn”.
Would you expect non-conventional approaches  such as. Remote learning, e-learning, Edu-ware based learning, formative assessments, Leaders performance environment, unit retreats, etc. to be a part of our proposal?

Answer:
Training, coaching and consultancy services, 360-degree feedback interviews and all other diagnostic tools requested by ECDC, will  be delivered in Stockholm or surrounding areas (within 50 km from ECDC) on premises supplied by ECDC, unless differently agreed in advance with the contractor.  Some services may also be requested to be delivered via teleconference or videoconference, at the request of ECDC, however it is anticipated that this will not apply to the training delivery of Lot 1.

ECDC has approximately 40 managers, at different organisational levels.  As ECDC’s mandate is in the field of public health, the majority of managers have a scientific background, with a high level of education and expertise.  The management team is also very heterogeneous, with different levels of experience and numbers of staff reporting to them.  Training initiatives must reach the needs of these highly skilled professionals at ECDC. All services delivered to the management and staff of ECDC must take into account of the multi-cultural and multi-lingual nature of the organisation.

Tenderers are encouraged to make innovative proposals that take into account the different ways in which people learn, the latest training techniques and the constraints on participants’ time.

The main aim of any training activity is to ensure the successful transfer of learning to the workplace and any tools that contribute to that are to be welcomed.  For the same reasons, whilst it is important for tenderers to take into account of the latest management theories and practices, these must be used in a way that is relevant to the role of staff in the institution and there must be a proper balance between theory and practice. By the end of any training session, the participants should be able to demonstrate how they will apply their learning to the individual work situation.

Question 8:
Can you please clarify the following:

At pg 52 of the Tender Specifications it is stated in lot 2 item 1 and item 2 that there is a minimum duration of 2 hours per manager. At page 13 of the same manuscript we find a minimum of 3 hours per manager.

Please also clarify: Is the 20 managers on page 52 within one block of delivery of the 6 weeks stated on page 13. Or has the 21st and following also to be delivered in this time span.

Answer
Unless agreed otherwise by ECDC, the contractor shall deliver the assessment of managers through 360 degree feedback and/or other diagnostic tools, analyse the results and deliver feedback reports, and run feedback sessions lasting a minimum of three hours per manager, within six weeks after the signature of the order form.  For Lot 2, Items 1 and 2 in Annex IV “Financial Proposal”, tenderers should submit a proposal for feedback sessions with a minimum duration of 3 hours per manager.

The contractor shall deliver the assessment of up to 20 managers through 360 degree feedback and/or other diagnostic tools, analyse the results and deliver feedback reports, and run feedback sessions lasting a minimum of three hours per manager, within six weeks after the signature of the order form.  It is not anticipated that the assessment process for the 21st manager upwards will be requested to be completed within the same deadline as the initial 20 managers, however each order from the 21st manager upwards must be completed within 6 weeks from the date of order.